Registration to the EJD Spring Meeting

Registration v1

Registration form

Note: The names you provide us will be used for name tags and the final participation certificates, so please make sure you are happy with the names you have written on this form!

The meeting will be held in the Montpellier Faculty of Medicine (Faculté de Médecine de Montpellier). Should the venue change, we will inform you of the new location as soon as possible. Click here for the access map

Have you taken part in a EJD GA before?
Will you need an invitation letter to request a visa?
Will you be attending the informal evening social program? (Friday evening)
Will you be attending the formal evening social program? (Saturday evening)

Hotel accommodation

The prices of the hotel rooms are stated here under. You can pay by bank transfer or by Paypal. A confirmation with proof of payment needs to be sent to international@isni.fr
Which night(s) would you need a hotel room?
What type of room do you want to book?

About the hotel

Crowne Plaza Montpellier – Corum
190 Rue d' Argencourt,
Montpellier, 34000
France
Tel. Front desk: + 33-4-67722222
Access map

Prices

150 € per night for a single room (double room for 1 person)
170€ per night for a double room (2 persons - double bed) -> this option is specificaly for participants who are coming with an accompanying person

Payment

By bank transfer:
INTER SYND NAL INTERNE HOPIT
Bank: CREDIT COOPERATIF
IBAN: FR76 4255 9100 0008 0242 7831 839
BIC: CCOPFRPPXXX

The payment reference shall have the following format:  EJDMontpellier_SURNAME First name
(e.g. EJDMonteplier_DOE John)

A confirmation with proof of payment needs to be sent to international@isni.fr

Payment deadline: April 15th, 2024

DISCLAIMER: 

By filling in this form, you willingly provide your personal information (name, contact information, medical state, dietary requirements, and more if needed) to the EJD and the ISNI. The use of information provided in the form will be in line with your response in the form and will not be used for any purpose other than the logistics of the EJD Spring General Assembly. All data collected will be dealt with complete confidentiality and security measures established by law, and under no circumstances it will be ceded or treated by third parties, physically or legally, without the prior consent of the client (participant), except in those cases in which it is essential for the correct provision of the service. The personal data provided will be stored for two years from the start of the registration, or anonymized in case of further storage. If you want us to remove your personal data before, you can request that by sending an email to contact@isni.fr. The personal data will be accessible by the EJD and the ISNI boards.

Do you consent to our privacy policy? *

CANCELLATION POLICY:

Regarding the hotel rooms, reimbursement can be accorded on a case by case basis until April 15th. Past this date, we will operate on a NO refund policy, if the General Assembly should go ahead as planned. Should you be unable to attend, however, we suggest that you try and find someone to transfer your room to, within your delegation.

Cancellation Policy

PHOTOGRAPHY, FILMING AND SOUND:

Due to the nature of this event, we cannot commit to excluding participants from all group pictures that might be taken during the debates and training sessions. However, if you so wish, we promise to do our best to not take individual/close-up photos of you during the event and to not include you in group photos whenever possible. If that is your case, please tick the second box below and make yourself known to our team upon arrival at the conference.

By agreeing, you are giving the EJD and the ISNI permission to use your name, likeness, image, voice and/or appearance as such may be embodied in any pictures, photos, video recordings, audiotapes, digital images, and the like, taken or made on behalf on the EJD and ISNI activities. You are agreeing that the EJD and the ISNI have complete ownership of such pictures, etc., including the entire copyright, and may use them for any purpose consistent with their missions.

These uses include, but are not limited to illustrations, bulletins, exhibitions, videotapes, reprints, reproductions, publications, advertisements and any promotional or educational materials in any medium now known or later developed, including the Internet. You acknowledge that you will not receive any compensation for the use of such pictures, etc., and hereby release the EJD, the ISNI and their members and assigns from any and all claims which arise out of or are in any way connected with such use.

SUSTAINABILITY:

We would like to encourage our participants and guests to strive for sustainability at our event. We would like to encourage the use of reusable or recyclable materials (we will endeavour to embody this through our goody bag), encourage you to try and produce as little waste as possible and collaborate with us by choosing environmentally friendly transportation such as trains and/or buses to and from the meeting, perhaps even walking to the venue!

Sustainability Agreement